Solutions

Operational AI that can move from answer to action.

Oitools.ai STUDIO gives assistants access to narrowly defined business tools, making it possible to investigate, prepare, approve and execute work without opening the underlying system.

Illustrative workflows — the exact tools and controls are scoped with you during the proof of value.

Business partner onboarding

User request: Create a new customer from the approved onboarding information.
Oitools.ai STUDIO tools: Validate customer data, check duplicates, retrieve reference values, prepare BP, submit for approval, create approved record.
Systems: CRM/form, enrichment service, SAP.
Control point: Named approval before write.
Outcome: A traceable process instead of email, spreadsheets and repeated data entry.

Production and inventory risk

User request: Show materials with the lowest days of cover and no active production orders in the next four weeks.
Oitools.ai STUDIO tools: Query planning data, aggregate demand, inspect receipts and production orders, rank risk.
Systems: SAP/MRP data source.
Control point: Read-only access limited by plant and role.
Outcome: Faster identification of material risk and recommended follow-up.

Accounts payable investigation

User request: Why is this invoice not scheduled for payment?
Oitools.ai STUDIO tools: Retrieve invoice, payment block, vendor, purchase-order and document status.
Systems: ERP, document repository, AP workflow.
Control point: Field masking and company-code scope.
Outcome: A single governed investigation rather than manual navigation across systems.

Order visibility

User request: What is the current status of this customer's orders and which items are at risk?
Oitools.ai STUDIO tools: Customer lookup, order retrieval, status, item and availability checks.
Systems: Priority or SAP, depending on the connector.
Control point: Customer and sales-area scope.
Outcome: Faster, consistent answers using live operational data.

Controlled business action

User request: Update the approved delivery date.
Oitools.ai STUDIO tools: Retrieve order, validate change conditions, prepare update, request approval, execute, verify.
Systems: ERP and approval channel.
Control point: Write permission, policy and human approval.
Outcome: AI-assisted execution with an explicit responsibility boundary.

Receivables and collections

User request: Show the largest overdue receivables by customer, with aging and last payment.
Oitools.ai STUDIO tools: Query open invoices, calculate aging buckets, pull payment history, rank by exposure, draft a reminder.
Systems: ERP accounts receivable.
Control point: Read-only, scoped by company code; reminders need approval before sending.
Outcome: Shorter DSO and prioritized collection instead of manual aging reports.

Procurement and supplier performance

User request: Which purchase orders are overdue, and which suppliers are consistently late?
Oitools.ai STUDIO tools: Retrieve open POs, compare promised vs. actual dates, aggregate by supplier, flag repeat offenders.
Systems: SAP MM or Priority procurement.
Control point: Read-only, scoped by purchasing organization.
Outcome: Fewer stockouts and stronger leverage in supplier negotiations.

Employee onboarding

User request: Set up a new employee: accounts, group memberships and an equipment request.
Oitools.ai STUDIO tools: Create the user, assign role-based groups, open an IT equipment ticket, notify the manager.
Systems: Microsoft 365 / identity provider, ticketing.
Control point: Role-based provisioning with manager approval; no standing admin rights.
Outcome: A new hire productive on day one instead of a week of manual tickets.

Sales quoting

User request: Prepare a quote for this customer with approved pricing and a stock check.
Oitools.ai STUDIO tools: Look up the customer and price list, check availability, apply approved discounts, draft the quote.
Systems: CRM, ERP pricing and inventory.
Control point: Discounts bounded by policy; anything beyond needs approval.
Outcome: Faster quotes with consistent, policy-compliant pricing.

Customer service 360

User request: Give me a full picture of this customer: open tickets, recent orders and shipments.
Oitools.ai STUDIO tools: Aggregate tickets, orders, invoices and shipment status into one view.
Systems: CRM, ERP, logistics/shipping.
Control point: Read-only, scoped to the agent's customers; sensitive fields masked.
Outcome: Faster first-contact resolution and less time switching systems.

Access review and offboarding

User request: Who has access to the finance system, and revoke access for employees who left.
Oitools.ai STUDIO tools: List entitlements, cross-check with active employees, prepare revocations, execute after approval.
Systems: Identity provider, HR system.
Control point: Every revocation logged; write actions need approval.
Outcome: Reduced security risk and audit-ready access, without manual reviews.

Vendor master change audit

User request: List every change to vendor bank details last quarter, with who and when.
Oitools.ai STUDIO tools: Pull change documents, filter to bank fields, attribute to user and timestamp, flag anomalies.
Systems: ERP change logs.
Control point: Read-only audit access, fully attributed.
Outcome: Early detection of payment fraud and a ready audit trail.

Weekly operations digest

User request: Summarize this week: sales vs. target, order backlog, inventory risk and overdue POs.
Oitools.ai STUDIO tools: Query each domain, compute deltas vs. targets, assemble a one-page summary.
Systems: ERP, CRM, planning data.
Control point: Read-only, aggregated to the manager's scope.
Outcome: Managers start the week informed instead of chasing reports.

Bring the workflow that is slowing your team down.

Map a proof of value